Vacancy Announcement – Associate Programme Officer – P2

Title: Associate Programme Officer – P2

Unit/Department: Multilateral Diplomacy Programme Unit, Division for Multilateral Diplomacy

Date of issuance: 01 June 2018

Deadline for applications: 30 June 2018

Duty Station: Geneva, Switzerland

Type of contract: Fixed-term


In accordance with the UN rules and regulations, depending on professional background and experience, the Executive Director reserves the right to appoint a candidate at a level lower than the advertised level of the post.

Responsibilities/Description of Professional Services

Under the supervision of the Manager of the Multilateral Diplomacy Programme Unit, the incumbent is responsible for the following duties:

1.      Design, implementation and evaluation of capacity development activities to contribute to the overall expansion and quality development of projects and activities on training, learning, and knowledge management, by:

  • Producing project documents and proposals for submission to potential donors;
  • Developing and delivering training modules in his/her areas of expertise and as requested by the Manager;
  • Designing and developing the Programme’s activities in the field of e-learning that are offered to diplomatic academies, Ministries of Foreign Affairs and Permanent Missions of United Nations Member States;
  • Participating in projects that aim at establishing diplomatic academies and the upgrading of their training curricula;
  • Proposing, designing and undertaking research in view of developing training materials and contents, such as training courses, modules, exercises, simulations, best practice illustrations and other web-based training tools and devices; and
  • Designing and developing training projects and activities in connection with the Institute’s online training curriculum targeting the diplomatic communities; demand-driven, tailor-made training.  

2.      Coordinate the delivery of projects and activities on training, learning, and knowledge management to ensure their efficiency by:

  • Preparing, undertaking and conducting training needs assessments and draft assessment reports in the field of multilateral diplomacy;
  • Ensuring that best practices related to training and training methodologies are disseminated and incorporated into UNITAR programmes and initiatives;
  • Monitoring developments in diplomacy and international affairs and liaising with diplomats, staff of international organizations and donors in view of identifying training needs and responding to requests for the design, development and funding of diplomacy-related projects, activities and initiatives;
  • Overseeing the implementation of assigned projects and activities, and liaising as required with project personnel to ensure effective and successful programming;
  • Monitoring and evaluating projects and activities, and drafting and finalizing reports for submission to donors and other project partners.

3.      Support the Programme Manager in the administration and coordination of the functionality of the Programme by:

  • Identifing, selecting and recruiting the required personnel to assist in the development and implementation of projects, liaising with Human Resources and completing contracting requirements of consultants such as drafting and finalizing terms of reference;
  • Undertaking the necessary financial, budgetary and administrative arrangements, including preparing budget estimates, informing the Finance and Budget Section (FBS) on relevant financial issues, and reporting to Manager or FBS on project and activity expenditures, as may be required or requested;
  • Drafting short project and activity summaries and synthesizing results in view of contributing to the Programme’s outreach, visibility and public relations;
  • Collaborating with programme partners, including other programmes and units within the Institute and organizations outside the Institute, as well as creating synergies, where possible, in view of maximizing impact and results;
  • Performing other tasks to ensure effective programme development and implementation.

Work implies frequent interaction with the following/supervision:

  • Staff in related programmmes, units, sections and offices of the Institute;
  • Diplomatic staff of Permanent Missions accredited to the United Nations Offices and other missions;
  • Counterparts working in other international organizations, including those in the United Nations system;
  • Staff in the training and professional development departments/divisions of Ministries of Foreign Affairs;
  • Non-governmental organizations, universities, the private sector and the press/media

In the execution of the above tasks, the incumbent supervises staff, consultants, experts and interns.  

Results Expected

Preparation, implementation and delivery of effective and efficient training face-to-face and e-Learning activities for the benefit of the UN Member States, the diplomatic communities in Geneva, Vienna, Nairobi and in cities hosting UN Regional Economic Commissions. Delivering advisory services and assessments and building strategic contacts and partnerships with the beneficiaries. Effective and timely liaison and interaction with colleagues and concerned parties internally and externally.


  • Professionalism: Knowledge of and practical experience in the full range of training projects, tools and methodologies; experience designing and implementing professional training in diplomacy and international affairs; experience assessing needs and drafting training needs assessment reports; strong facilitation, research and analytical skills, and ability to analyze and integrate diverse information; up-to-date knowledge of contemporary topics and issues in the broad field of multilateral diplomacy, international affairs and the United Nations.
  • Teamwork: Strong interpersonal skills and ability to establish and maintain effective working relations with people in a multi-cultural, multi-ethnic environment with sensitivity and respect for diversity.
  • Accountability: Takes ownership of all responsibilities and honours commitments; delivers outputs for which one has responsibility within prescribed time, cost and quality standards; operates in compliance with organizational regulations and rules; supports subordinates, provides oversight and takes responsibility for delegated assignments; takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.
  • Planning & Organizing – Sound organizational skills and ability to prioritize own work programme, supervise colleagues, and work under pressure with frequent and tight deadlines. High level of judgment and discretion in accomplishing the job.
  • Communications – Excellent communication (spoken, written and presentational) skills, including ability to produce a variety of written communications products and to articulate ideas in a clear, concise style. 

Minimum qualifications and experience required

Education: Advanced University degree in political science, law, public administration or other social science or relevant combination of education and experience in lieu accepted. 

Experience: A minimum of two years of responsible professional experience in the field of e-Learning training, education and management in international organizations, universities, think tanks or NGOs.

Language: Fluency in oral and written English and French; knowledge of Spanish language is desirable.

Special Notice

UNITAR is committed to achieving workforce diversity in terms of gender, nationality and culture. Qualified women, individuals from minority groups, indigenous groups, and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidentiality.

English and French are the two working languages of UNITAR. Priority will be given to the applicants from the under-represented regions at UNITAR. There will be a probation period of 3 months.

UNITAR staff members are subject to the authority of the UNITAR Executive Director and their appointments are limited to service with the Institute.


According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation or sexual abuse, or crimes other than minor traffic offences, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. UNITAR is a non-smoking environment.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable Staff Regulations and Rules and UNITAR administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

No Fee


How to apply

All applicants are strongly encouraged to apply as soon as possible after the vacancy has been posted and well before the deadline stated in the vacancy announcement.

A letter of motivation as well as the P11 form/ Curriculum Vitae are to be sent at:

UN staff members must submit copies of their latest Performance Appraisal System (PAS) report at the time of application.