Vacancy Announcement – Training Associate - Afghanistan Portfolio

Organizational Unit: UNITAR Hiroshima Office (HO)

Date of issuance: 08 January 2018

Deadline for applications: 07 February 2018

Duty Station: Hiroshima, Japan

Duration of contract: 12 months


Remuneration

Depending on the professional background and experience the range of remuneration is JPY 430,000 to JPY 515,000 per month. The benefit package includes six weeks of annual leave and a limited health insurance plan. It does not include a pension contribution. Please note that this vacancy is located in Hiroshima and is a locally recruited position with no international benefits. This is not a regular post but a type of contract specific to UNITAR.

Background

Since its establishment in 2003, the Hiroshima Office has been undertaking training programmes in diverse areas including post conflict recovery; peace making; disarmament; world heritage sites; and sustainable development. The largest portfolio of UNITAR Hiroshima Office is post conflict recovery, providing support to conflict/post conflict countries such as Afghanistan, Iraq, and South Sudan. The training associate will be responsible for planning and delivering training programmes for Afghanistan and other conflict/post conflict countries to chance capacities for post conflict recovery, leadership, teamwork, project cycle management, and entrepreneurship.

Area of Specialization/Thematic Areas

International relations, training, project management, negotiation, post-conflict reconstruction strategy and peacebuilding activities, and administrative management

Responsibilities/Description of Professional Services

  1. Provide substantive and logistical support related to the UNITAR Afghanistan Fellowship Programme (AFP) and other training programmes for Afghanistan under the guidance of the HO Head, in close coordination with the Field Coordinator and administrative assistants by:
    • Identifying local partners, exploring possible collaboration with them;
    • Identifying participants;
    • Communicating with Resource Persons, Mentors and Coaches;
    • Managing online Audio-Conferences (AC);
    • Managing online Video-Conferences (VC);
    • Organizing workshops;
    • Developing agendas;
    • Preparing high level presentation materials; 
    • Facilitating training sessions;
    • Developing reports;
    • Undertaking public relations.
  2. Support the formulation and implementation of a strategy for HO’s portfolio for Afghanistan by:
    • Looking for opportunities to expand and enhance HO’s activities;
    • Exploring possible partnerships with bilateral and international organizations; and
    • Formulating a proposal as needed.
  3. Contribute to the conceptualization of new training programmes for training marginalised individuals/communities under the guidance of the HO Head, in close coordination with administrative assistants. Tasks include, among others:
    • Conducting desk review and stocktake analysis; 
    • Identifying and communicating with key stakeholders to explore possible collaboration;
    • Developing a concept/proposal;
    • Developing an action plan;
    • Undertaking public relations.
  4. Assist in the management and development of communication and outreach materials for all HO programmes by providing quality assurance for public relations materials for website, Facebook and other social media for all HO programmes;
  5. Undertake any other initiatives as per the request of the Head.

Measurable outputs

For the Afghanistan Fellowship Programme and other training programmes for Afghanistan:

  • Completion of preparations for smooth implementation of Workshops.
  • Completion of preparations for smooth implementation of online sessions.
  • Development of Project Completion Report for all workshops.
  • Compiling of Workshops evaluation data, and development of data analysis reports.
  • Development and implementation of public relation materials in accordance with the timeline of the programme.
  • Development and dissemination of quality communications materials in accordance with the timeline.

For the emerging programme(s) for conflict/post conflict countries:

  • Organization of stakeholder consultations.
  • Conceptualization of concept(s)/proposal(s).
  • Establishment of a programme management team.
  • Organization of workshop(s).
  • Organization of online session(s).
  • Development of project completion report(s).
  • Compiling of Workshops evaluation data, and development of data analysis reports.
  • Development and implementation of public relation materials in accordance with the timeline of the programme.
  • Development and dissemination of quality communications materials in accordance with the timeline.

Others:

  • Timely and quality implementation of requests made by the Head of UNITAR Hiroshima Office.

Performance Indicators for Evaluation of Results

  • Timely and quality delivery of deliverables per the timeline of the Afghanistan Fellowship Proramme and other programmes established by HO.
  • Demonstrate knowledge and experience on subject matters pertaining to themes of the programmes.
  • Effective communication and team work with colleagues, resource persons, mentors, and fellows for the smooth implementation of programmes.
  • Initiatives proposed and led by the incumbent to improve the operations of the Office.
  • Future plans and recommendations made upon request by the Head of UNITAR HO.

Reporting structure

The incumbent reports to Head, UNITAR Hiroshima Office.

Skills and Competencies expected from the individual

  • Professionalism: Experience in facilitation and training in the areas of leadership development, project cycle management and peacebuidling; experience in supporting conflict/post conflict countries, particularly Afghanistan; strong ability to identify issues, analyze and participate in resolution of problems; ability to think innovatively and take initiatives. Pride in work and achievements; strong interpersonal skills and is efficient, reliable and conscientious; can observe deadlines and achieve results; shows persistence when faced with difficult problems and challenges; remains calm in stressful situations; has demonstrated ability to multi-task; and takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
  • Planning and organizing: Effective time management, ability to plan own work to meet designated deadlines, supervise colleagues and adjust priorities as required. High level of judgement and discretion in accomplishing the job; ability to foresee risks, monitor and adjust plans and actions as necessary.
  • Communications: Strong communication (spoken and written) skills in English including the ability to draft/edit a variety of written documents such as letters, note verbal and memo etc.; listens to others and demonstrates openness in sharing information and keeping people informed; is willing to learn from others and shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
  • Technology Awareness: Proficiency in using advanced functions on standard computer applications, notably spread sheets dealing with finance, word processing and other software applications including distance learning tools, etc.
  • Teamwork: Strong interpersonal skills and ability to establish and maintain effective working relations with people in a multi-cultural, multi-ethnic environment with sensitivity and respect for diversity.

Minimum qualifications and experience required

Education: Advanced university degree in social science such as international relations, peace- making/building, and post conflict recovery.

Experience: At least two years of work experience in the area of capacity development/training particularly for conflict and post conflict countries in an international setting. Extensive knowledge of peace-making, post conflict recovery and development as well as the United Nations System’s policies and procedures. Experience in Japan, preferably in Hiroshima, is a plus.

Language: Fluency in English is indispensable; knowledge of other UN official languages is an advantage.

Special Notice

UNITAR is committed to achieving workforce diversity in terms of gender, nationality and culture. Qualified women, individuals from minority groups, indigenous groups, and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidentiality.

English and French are the two working languages of UNITAR. Priority will be given to the applicants from the under-represented regions at UNITAR. There will be a probation period of 3 months.

UNITAR staff members are subject to the authority of the UNITAR Executive Director and their appointments are limited to service with the Institute.

Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation or sexual abuse, or crimes other than minor traffic offences, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. UNITAR is a non-smoking environment.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable Staff Regulations and Rules and UNITAR administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

No Fee

UNITAR DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). UNITAR DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.

How to apply

All applicants are strongly encouraged to apply as soon as possible after the vacancy has been posted and well before the deadline stated in the vacancy announcement.

A letter of motivation as well as the P11 form/ Curriculum Vitae are to be sent at:  estaffing@unitar.org

UN staff members must submit copies of their latest Performance Appraisal System (PAS) report at the time of application.