Vacancy Announcement – Training Assistant – Diplomatic Training (CDT & Tailor-Made)

Unit/Department: Multilateral Diplomacy Programme Unit, Division for Multilateral Diplomacy

Date of issuance: 25 June 2018

Deadline for applications: 24 July 2018

Duty Station: Geneva, Switzerland


Remuneration

Depending on the professional background and experience the range of remuneration is CHF4,305 to CHF 5,630 per month. The benefit package includes six weeks of annual leave and a limited health insurance plan. It does not include a pension contribution. Please note that this vacancy is located in Geneva and is a locally recruited position with no international benefits. This is not a regular post but a type of contract specific to UNITAR.

Background

In an increasingly globalized world, where the importance of multilateral dialogue and cooperation is ever growing, the demand of Member States for capacity development is constantly rising. As governments are facing the challenge of covering a growing number of increasingly complex and interconnected issues on policymaking agendas, it is vital that their diplomats perform effectively and efficiently. To support Member States in the achievement of this goal, UNITAR’s Multilateral Diplomacy Programme Unit raises awareness and transfers knowledge on the practices, policies and procedures of the multilateral working environment and the United Nations intergovernmental machinery as well as on emerging diplomatic issues. Courses are designed for the benefit of diplomats belonging to UN Member States.

Accountabilities

Under the supervision of the Director of the Division for Multilateral Diplomacy, the Training Assistant will assist in the preparation and implementation of face-to-face tailor-made activities in the field of Multilateral Diplomacy. These activities are designed for representatives of Member States posted in capitals at the UN Headquarters in New York, UN Offices in Geneva, Nairobi, Vienna, and at Regional Commissions. The incumbent will be responsible for the following duties:

1. Focal point for the administration of UNITAR’s Multilateral Diplomacy Programme Unit Core Diplomatic Training activities:

  • Coordinating with relevant stakeholders and monitoring the Core Diplomatic Training courses implemented by the Multilateral Diplomacy Programme Unit;
  • Developing the Programme Unit’s activities in the field of Core Diplomatic Training that are offered to representatives of Member States posted at the UN Headquarters in New York, UN Offices in Geneva, Nairobi, Vienna, and at Regional Commissions;
  • Assisting in the design of new Core Diplomatic Training courses and curriculum, as well as content sharing platforms;
  • Adapting training materials and learning packages to quality standards and certification criteria;
  • Managing applications processes, online registration procedures, and coordinating communication with participants in order to authorize participation in the courses;
  • Providing guidance and managing training content and instructional / pedagogical design including developing and adapting learning contents to effectively achieve specific learning objectives;
  • Coordinating publicity efforts, including producing information documents;
  • Supporting facilitators in the roll out of the course, including assisting with technical matters;
  • Assisting the Director of the Division for Multilateral Diplomacy in the evaluation process, including supporting the compilation of data and elaboration of reports.

2. Support to UNITAR’s Multilateral Diplomacy Programme Unit with other face-to-face activities, namely the tailor-made / a la carte activities for Arabic speaking countries:

  • Monitoring developments in diplomacy and international affairs and liaising with diplomats, staff of international organizations and donors in view of identifying training needs and responding to requests for the design, development and funding of diplomacy-related projects, activities and initiatives for Arabic speaking countries;
  • Producing project documents and proposals for submission to potential donors;
  • Monitoring and evaluation of projects and activities, and drafting reports for submission to donors and other project partners;
  • Assisting in the management and update of the programme’s website, liaising internally on matters related to communications, including coordinating the production of publicity materials and website announcements;
  • Performing other tasks to ensure effective programme development and implementation.

Work implies frequent interaction with the following/supervision

  • Staff in related programmmes, units, sections and offices of the Institute;
  • Diplomatic staff of Permanent Missions accredited to the United Nations Offices;
  • Counterparts working in other international organizations, including those in the United Nations system;
  • Staff in the training and professional development departments/divisions of Ministries of Foreign Affairs; and
  • Non-governmental organizations, universities, the private sector and the press/media.

Results Expected

Overall support to the Multilateral Diplomacy Programme Unit, including general assistance to the delivery of face to face tailor-made training courses, in particular Core Diplomatic Training courses; efficient and effective support to the implementation of the programme’s activities and services as enshrined in the Institute work plan; effective communication with internal and external counterparts to achieve prescribed results.  

In the execution of the above tasks, the incumbent supervises staff, consultants, experts and interns. 

Competencies

  • Professionalism – Excellent knowledge in the field of training delivery; very good knowledge of training methodologies, practices and principles of adult learning; very good knowledge of the UN System and developments in the field of multilateral diplomacy; practical experience in course design, implementation, and evaluation; excellent research, analytical and problem-solving skills.
  • Planning & Organizing – Sound planning and organizational skills and ability to prioritize own work, delivering results and quality work, including when working under pressure.
  • Commitment to continuous learning – Willingness to keep abreast of new developments in the field of training design, delivery, evaluation, including technology-enhanced learning tools, and knowledge management in general through formal and informal means of learning, including self-learning.
  • Communications – Excellent communication skills (spoken, written and presentation), including the ability to draft/edit a variety of written documents, such as training materials, reports, studies, strategies, and other communication materials, articulating ideas in a clear and concise style, including ability to prepare and deliver targeted and results-oriented presentations.
  • Technology awareness – Fully proficient in computer skills, with ability to use a variety of software and applications. Advanced knowledge of Moodle being an advantage.
  • Teamwork – Strong interpersonal skills; ability to deal effectively with multiple constituencies and to establish and maintain effective working relations in a multi-cultural, multi-ethnic environment with sensitivity and respect for diversity.

Qualifications

Education: University degree in international relations, humanities or related field, or equivalent combination of education/training with sound working experience in the training and learning fields, in particular in the context of the UN System.

Experience: Minimum 2 years of professional experience, with proven experience in the implementation of diplomatic training activities; sound experience working with administration and website management; experience with developing and managing database systems; experience with the implementation and delivery of training activities is a mandatory requirement, preferably within the UN System.

Other skills: Information technology skills; ability to carry out research; experience with website’s management and administration. Working experience in course design and implementation is highly desirable.

Language: Fluency in oral and written English is required. Knowledge of another official UN language would be an advantage.

Special Notice

UNITAR is committed to achieving workforce diversity in terms of gender, nationality and culture. Qualified women, individuals from minority groups, indigenous groups, and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidentiality.

English and French are the two working languages of UNITAR. Priority will be given to the applicants from the under-represented regions at UNITAR. There will be a probation period of 3 months.

UNITAR staff members are subject to the authority of the UNITAR Executive Director and their appointments are limited to service with the Institute.

Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation or sexual abuse, or crimes other than minor traffic offences, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. UNITAR is a non-smoking environment.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable Staff Regulations and Rules and UNITAR administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

No Fee

UNITAR DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). UNITAR DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.

How to apply

All applicants are strongly encouraged to apply as soon as possible after the vacancy has been posted and well before the deadline stated in the vacancy announcement.

A letter of motivation as well as the P11 form/ Curriculum Vitae are to be sent at:  estaffing@unitar.org

UN staff members must submit copies of their latest Performance Appraisal System (PAS) report at the time of application.